|
|
 |
|
|
| |
MASA Officer Job Descriptions
last updated on October 18, 2002
Nominations for the positions of MASA officers are
taken each year at the November meeting. Officer elections
take place at the January meeting. Officer positions are
open to any MASA members who are senior members of the NAR.
These positions require significant time outside
launches and meetings. Officers communicate regularly via email or
telephone. Officers may also meet occasionally to develop the club
calendar, plan meeting activities, stuff envelopes...etc.
President
Vice President
Secretary/Treasurer
Duties of the MASA President
-
Most of all, the President must set the tone
for the club and have the time and energy to keep the club
interesting and fun for everybody. Time commitment is
typically a couple hours per week.
-
Correspond with NAR at the national level as
necessary.
-
Oversee club launches, meetings, activities.
-
Direct and assist Vice President and Secretary
as needed.
-
Find suitable presentation topics for
meetings.
-
Locate and reserve meeting space. Maintain
relationship with building owner (Currently, the Science
Museum of Minnesota).
-
Notify FAA or Air Traffic Control as needed
before and after launches. Maintain a good working
relationship with local regulatory organizations.
-
Locate launch fields. The President must also
maintain a positive relationship with landowners so launch
site can be retained for club use.
-
Along with the other officers, the President
solicits club members for special duties such as RSO,
webmaster, newsletter editor, etc.
-
Keep in contact with the club membership
though email, newsletter articles, or phone calls.
-
Keep up to date with the latest FAA, BATF, and
NAR rulings that pertain to our activities and keep the club
members informed.
-
Verify that all club bylaws are up to date and
the safety code is followed as closely as possible.
Duties of the MASA Vice President
-
The Vice President must be able to take care
of the President's duties when he is not able or assist the
President in some of the duties outlined above. Time
commitment is typically a couple hours per week.
-
Coordinate the maintenance, storage, and
transportation of launch equipment.
-
Keep in phone contact with club members who
are not online.
-
The Vice President is a primary contact for
new and interested members.
-
Keep track of lost and found items.
Duties of the MASA
Secretary/Treasurer
This position is held by one person who is
responsible for the club membership and club account. Microsoft
Access is used to maintain the club membership database and the
club financial records are recorded using Microsoft Excel. All
club paperwork is maintained in a club file folder briefcase.
Duties of the MASA Secretary
-
Receive membership applications. Applications
will either arrive in the mail (mailed to the Secretary) or
will be delivered at a club event (i.e. launch).
-
Keep a supply of club brochures (with
membership application) and make available at club events.
People wishing to know more about the club and possibly
wanting a membership form will be directed to the Secretary.
-
Maintain the membership database. New members
will need to be added to the database and renewing members
will need updating.
-
Printout (in color) membership cards and mail
to members (new card design for each year).
-
Provide necessary mailings (brochures,
newsletters, schedule, etc.? - these items may be provided by
others). Mailing will have members MASA number and expiration
data on address label (generated from the membership
database).
-
Make sure President and Vice President have
current copies of the membership database.
-
Maintain club paperwork (in an orderly
fashion) in the club file folder briefcase.
-
Maintain club event schedule. Publish this
schedule where necessary (website, newsletter, etc.? - these
may be maintained by others)
Duties of the MASA Treasurer
-
Receive membership dues (typically sent with
application).
-
Record paid (and unpaid) members. This is
through the membership database.
-
Dues may be sent in as a personal check (the
check should be made out to the secretary). This will need
converting to cash. The club account is kept in a cash status
(no bank account involved).
-
Pay club expenses as they arise, out of the
club funds. Expenses are approved through a yearly budget or a
consensus of the club officers.
-
Send out a renewal notice to all unpaid
members at the end of the year. This will be a reminder for
members to renew. (This is typically done through the
newsletter instead of as a separate mailing.)
|
|
|
|
|
|
|
